Privacy Policy

1. Who we are

SIBEC – SYPA International Business & Entrepreneurs Chamber (“SIBEC”, “we”, “us”, “our”) is a private limited company incorporated under the Companies Act, 2013 (CIN: CONFIRM: CIN), with its registered office at #7, Peter’s Road, Balaji Nagar, Royapettah, Chennai, Tamil Nadu 600014, India.

SIBEC is a business chamber and networking ecosystem connecting entrepreneurs, business leaders, investors and professionals across India, the UAE, Saudi Arabia and other regions. For the purposes of India’s Digital Personal Data Protection Act, 2023 (“DPDP Act”) and the Digital Personal Data Protection Rules, 2025, SIBEC is the Data Fiduciary for personal data collected through this website, our membership process, events and services.

This Privacy Policy should be read together with our Terms & Conditions and Disclaimer.

2. Information we collect

3. How we use your information

• To process membership applications, induction and renewals, and to maintain the member directory.
• To register you for events, issue passes and invoices, manage seating and check-in.
• To facilitate introductions, B2B matchmaking, trade delegations and investment opportunities you request.
• To send event updates, member communications and newsletters (you can opt out of marketing at any time).
• To evaluate award nominations, speaker applications and job applications.
• To improve the website, understand engagement and prevent misuse or fraud.
• To meet legal, tax, accounting and regulatory obligations.

We do not sell, rent or trade your personal data.

4. Legal basis & consent

We process personal data on the basis of your free, specific, informed and unambiguous consent, given when you submit a form or register, or for legitimate uses permitted under Section 7 of the DPDP Act (for example, data you voluntarily provide for a specified purpose, or compliance with law). You may withdraw consent at any time by writing to the Grievance Officer. Withdrawal does not affect processing already carried out, but may mean we can no longer provide membership or event services.

5. Sharing & third parties

We share personal data only as needed to deliver our services:

• Service providers (Data Processors) acting on our instructions: event registration and ticketing (e.g. Onfra), our networking forum platform (e.g. Looop), payment gateways, website hosting, email and WhatsApp messaging tools, and cloud storage.
• SIBEC chapters, office-bearers and executive members who coordinate membership, events and delegations.
• Other members and partners: only your business-card level details (name, company, designation, sector), and only where you have opted into the directory or requested an introduction.
• Event sponsors and associate partners: only with your explicit opt-in at registration.
• Authorities where required by law, court order or to protect rights, safety and security.

Each processor is bound by contract to use your data solely for the stated purpose and to protect it with reasonable security safeguards.

6. International chapters & transfers

SIBEC operates across India and the Gulf region. Your data may be accessed by our chapters or processed by service providers outside India. Such transfers are made only to countries not restricted by the Government of India under Section 16 of the DPDP Act, and with safeguards consistent with this policy. Where local law applies (for example, the UAE Personal Data Protection Law for UAE residents, or the EU GDPR for EU residents), we will honour the additional rights that law gives you.

7. Photos, videos & event media

SIBEC events are photographed and recorded for documentation, publicity, our gallery, social media, YouTube and publications. By attending, you acknowledge that you may appear in such media. If you do not wish to be photographed or featured, please inform the registration desk or write to us. We will provide a visual identifier where possible and remove identifiable images of you from our channels on request.

8. Sensitive information & counselling services

Information shared through our Psychological Counselling Services or wellness support (including mental and physical health information) is treated as strictly confidential. It is accessed only by the assigned counsellor, is never shared with other members, sponsors or office-bearers, and is disclosed only with your written consent or where required by law or to prevent serious harm. We apply the heightened protections required for sensitive personal data under the Information Technology Act, 2000 and its rules.

Financial information (such as turnover range) is collected only in broad bands and used solely for matchmaking and event planning.

9. Children’s data

Our website and membership are intended for adults (18+). Where we offer education and career guidance for members’ children, we collect a child’s data only with verifiable consent of the parent or lawful guardian, use it only for that guidance, and do not track, profile or send targeted advertising to children.

10. Cookies & analytics

We use essential cookies to make the website work and analytics cookies to understand how visitors use it. Embedded content (such as YouTube videos) may set its own cookies. You can block or delete cookies through your browser settings; some features may not work as intended without them.

11. Data retention

• Members: for the duration of membership and up to 3 years after it ends, to support re-joining and alumni networks, unless you ask us to delete it sooner.
• Event registrants: up to 3 years after the event.
• Financial and tax records: for the period required by Indian tax and company laws (generally 8 years).
• Job applications: up to 12 months.
• System and processing logs: at least one year, as required under applicable rules.

After these periods, data is deleted or irreversibly anonymised.

12. Security & breach response

We use reasonable security safeguards including encrypted (HTTPS) connections, access controls limited to authorised personnel, secure third-party platforms and regular review of access. No system is completely secure. In the event of a personal data breach, we will notify affected individuals and the Data Protection Board of India in the manner and within the timelines prescribed by law.

13. Your rights

As a Data Principal, you have the right to:

• Access a summary of the personal data we hold about you and how it is processed;
• Correct, complete or update inaccurate or outdated data;
• Erase data that is no longer needed, unless we must retain it by law;
• Withdraw consent and opt out of marketing communications;
• Nominate another person to exercise your rights in case of death or incapacity;
• Grievance redressal through our Grievance Officer and, if unresolved, a complaint to the Data Protection Board of India.

To exercise any right, write to info@sibecinternational.com with the subject “Data Request”. We may verify your identity before acting and will respond within 30 days.

14. Grievance Officer

15. Changes to this policy

We may update this policy to reflect changes in law or our services. The “Last updated” date above will change, and material changes will be communicated to members by email or WhatsApp.